The Committee shall consist of no more than twenty-seven (27) members, both individual and organizational that represent the interests of the African American community.  The Committee shall be comprised of eleven (11) organizational representatives; nine (9) at-large community members with one (1) of those seats representing a legal background; four (4) City staff which shall consist of the Chief of Police, Assistant to the Chief for Community Services, City Manager and Deputy City Manager for Community Relations and two (2) Council Representatives.

Terms of Service

  1. Beginning September 1 of each year the terms of service shall be reviewed by the committee.  Term limits will be 3 years for at-large members.  At-large members are prohibited from serving more than two consecutive terms (six years total).  After two consecutive terms, an at-large member should rotate off of the committee for at least 12 months.  Organizational memberships will be reviewed every three years and the committee should vote to retain or replace each organizational member at the beginning of each term.
    •   As these term limits are instituted, the initial terms of existing committee members will be 1, 2, or 3 years, assigned at random to reduce concentrated turnover.
  2. Each at-large community member is expected to attend the Committee meeting unless otherwise reported.  Any individual that is absent for three (3) consecutive meetings is subject to being replaced at the discretion of the C-CAPP Committee.
  3. Each organization that is represented on the committee shall assign an alternate to serve in the member’s absence.  Each organization representative on the Committee is expected to attend the Committee meetings unless otherwise reported.  Any organization that is absent for three (3) consecutive meetings is subject to be replaced at the discretion of the C-CAPP committee.
  4. Each organization or at-large member shall represent only one vote
  5. Every designee to the Committee is encouraged to attend the Citizen’s Police Academy at the earlies opportunity.

Vacancies and Process

Whenever a vacancy occurs the committee will publicly solicit nominations for the appointment of new members.  All nominations will be affirmed by a majority vote from the remaining C-CAPP members.  Should a vacancy occur off-cycle, the committee may solicit nominations to fill the vacancy.

Communication with the Public

In communicating with the public, the goal of the C-CAPP committee is to convey credible information by establishing relationships built on honesty and integrity.  The committee will make the public aware of their meeting location and topics.

  1. Committee members must be willing to act as a conduit to promote communications and enhance understanding between the African American community and the Department.
  2. The committee shall convene quarterly community meetings throughout the calendar year to provide the African American community the opportunity to address police concerns.

No individual member is authorized to speak on behalf of the Committee unless appointed or authorized by consensus of the C-CAPP committee.  The Committee shall operate by consensus.

Meeting Format

  1.  The Committee will meet once a month to address the concerns of the African American community.  Meetings will be held on the fourth Monday of each month from 3:00 p.m. to 4:30 p.m.
  2. A special meeting will be held if needed, especially if a policing crisis arises involving the African American Community.  Any C-CAPP member may initiate such a meeting.  A report of such a meeting would be reported to the next full meeting of the C-CAPP.
  3. Twenty minutes shall be reserved at each meeting for public comment.
  4. Each committee member will preside over at least one (1) meeting.

Internal Rules and Policies

C-CAPP may change the rules and policies as necessary.  Subcommittees may be formed as deemed necessary by the Committee.

All communication and interaction between members of the Committee shall be conducted in a businesslike manner.  No individuals shall be allowed to disrupt a meeting.  Members, observers or public participants who do not adhere to professional standards will be removed from the meeting and replaced on the committee.