City Clerk – Records Management Division
City Clerk/Records Manager
For Freedom of Information Act requests or questions,
The City Clerk/Town Clerk’s Office is dedicated to meeting the requirements and deadlines prescribed by City, Township, State and Federal law to ensure the proper function of government; to keep the official seal and records of the City Council; to maintain up-to-date City Codes; to provide accurate information to citizens and to the City Administration; and to properly manage and execute the official records of the City.
The Records Management Division provides records management services to City Departments and performs the statutory responsibilities of the City Clerk including minute preparation of City Council meetings; updating the municipal code; conducting bid openings; serving as the local election official; and serving as the Freedom of Information Act officer for Administrative Departments.
- Bids Openings
- City Code
- City Council
- Election Information
- Freedom of Information Act (FOIA)
- Open Meetings
For specific information about marriage/birth/death certificates, contact the Champaign County Clerk at 384.3720. For information about Traffic citations or court appearances, contact the Champaign Circuit Clerk at 384.3725.
Bid openings are conducted in the City Council Chambers as scheduled by project managers. Bids are opened according to date and time received, generally noting the company, acknowledgment of addenda, total bid amount, and bond submitted. Bid openings adhere to statutory and administrative policy. Bid opening results are posted to the City’s website following each bid opening.
The City Code contains all of the Ordinances of the City and is updated every two months electronically making it accessible through the City’s website, or directly from the publisher, the Municipal Code Corporation.
The City Council is made up of nine members. The Mayor and three members are elected at-large; five Council members are elected by district. City Council members are elected to four-year staggered terms. The City Council also serves as the City of Champaign Township Board of Trustees.
The City of Champaign is a home rule municipality which consists of the Mayor and eight (8) Council Members, elected for four (4) year terms, and until their successors are elected and qualified, as provided by statute and ordinance.
The Mayor and three (3) Council Members shall be elected at large and five (5) Council Members shall be elected from districts.
There are biennial elections for Council Members.
- The Mayor and three (3) Council Members to be elected at large at one election.
- The five (5) district Council Members to be elected at the ensuing election.
Freedom of Information Act
The Illinois Freedom of Information Act can be found at the Illinois Attorney General website. This website is a good source of information about the Freedom of Information Act and how to make requests.
Requests for public information and records should be made to the Freedom of Information Office (FOIO) either for the City, Police, METCAD, or the Library via email, mail, fax, or in person. If you are unsure of where to direct your request, send it to FOIOCity@ci.champaign.il.us. Contact information for the City’s Freedom of Information Officers is as follows:
City Building and other administration at FOIOCity@ci.champaign.il.us or 102 North Neil Street, Champaign, Illinois 61820 (217-403-8940)
FOIOPolice@ci.champaign.il.us or at 82 E. University Avenue, Champaign, Illinois 61820 (217-403-6911)
FOIOMETCAD@ci.champaign.il.us or at 1905 E. Main Street, Urbana, Illinois 61802 (217-333-2781)
FOIOLibrary@ci.champaign.il.us or at 200 West Green Street, Champaign, Illinois 61820 (217-403-2050)
Every public body is required to permit inspection or copying of any requested records that are subject to disclosure under the Freedom of Information Act.
Open Meetings Act
The Open Meetings Act requires all public bodies to keep written minutes of all their meetings. It encourages public participation in government and public access to its processes; and helps build public confidence.