INFORMATION POSTED IN COMPLIANCE WITH THE ILLINOIS FREEDOM OF INFORMATION ACT
City Summary of Purpose:
The City of Champaign is a home-rule municipality incorporated under the laws of the State of Illinois. Champaign operates under the Council-Manager form of government, with the City’s legislative authority vested in a nine-member Council consisting of the Mayor, three members elected from the City at-large, and five members elected from districts. The City Manager directs the administrative functions of the City. The City of Champaign strives to promote and protect the health, safety, and welfare of its citizens and all the general public while fostering quality of life, providing first-rate services, being fiscally responsible, promoting economic opportunity, being a model for environmental sustainability, and ensuring that the City is committed to honest, transparent government.
Total Operating Budget:
$158,720,274 (July 1, 2008 – June 30, 2009)
1. City Building/Other Administrative Departments, 102 North Neil Street
- Community Relations – 403-8830
- Neighborhood Services – 403-7070
- City Manager – 403-8710
- Mayor – 403-8720
- Finance and City Clerk – 403-8940
- Planning – 403-8800
- Information Technologies – 403-8970
- Human Relations – 403-8770
- Legal – 403-8765
2. Fire Department, Main Station, 307 S. Randolph – 403-7200
- Building Safety – 403-6100
- Station 2 – 1901 South Prospect
- Station 3 – 702 West Bradley
- Station 4 – 2315 West John
- Station 5 – 1810 North Mattis
- Station 6 – 3911 West Windsor Rd.
3. Library, 200 West Green Street – 403-2050
- Douglass Branch, 504 East Grove
4. METCAD, 1905 E. Main, Urbana – 333-2781
5. Police Department, 82 E. University Avenue – 403-6911
6. Public Works Department, 702 Edgebrook – 403-4700
- Parking Division, 713 Edgebrook
Approximate Number of Employees:
- 503.360 FTE City
- 82.475 FTE Library
City Council Members:
- Mayor Gerald Schweighart
- Tom Bruno
- Deborah Frank-Feinen
- Karen Foster
- William Kyles
- Michael La Due
- Kyle Harrision
- Marci Dodds
Board, Commission, and Committee Members:
See the City Clerk’s Office, the City’s website, or FOIA Manual for a listing of the membership of all other City boards, commissions, or committees.
Method for Requesting Public Information and Records:
Requests for public information and records should be made to the Freedom of Information Office (FOIO) either for the City, Police, METCAD, or the Library via email, mail, fax, or in person. If you are unsure of where to direct your request, send it to FOIOCity@ci.champaign.il.us. Contact information for the City’s Freedom of Information Officers is as follows:
City Building and other administration at FOIOCity@ci.champaign.il.us or 102 North Neil Street, Champaign, Illinois 61820 (217-403-8940)
FOIOPolice@ci.champaign.il.us or at 82 E. University Avenue, Champaign, Illinois 61820 (217-403-6911)
FOIOMETCAD@ci.champaign.il.us or at 1905 E. Main Street, Urbana, Illinois 61802 (217-333-2781)
FOIOLibrary@ci.champaign.il.us or at 200 West Green Street, Champaign, Illinois 61820 (217-403-2050)
Every public body is required to permit inspection or copying of any requested records that are subject to disclosure under the Freedom of Information Act.
The City does maintain a Category and Records and Publication List which can be obtained from the City Clerk’s Office, the City’s web site, or other primary facilities throughout the City. Record requests can be made verbally or by various written formats such as the City’s electronic fillable request form, email, mail, or fax. See the FOIO listing above. Time limits for responding to requests and appeals are set out in the Act and are keyed to written requests.
Form of Request.
Any request for records shall be treated as a request under the FOIA. The City cannot require the use of any specific form, but if asked by a requestor about how to make an FOIA request, a form is available on the City’s website.
- a. Oral Requests: Oral requests (in person or on the phone) are permissible only if the record is on the “immediately available” list (which is available on the City’s website), or if the requestor can be provided with the record/information without significant search time or review of the record. Otherwise a written request form or other written format should be required.
- b. Written Requests: Written requests may be received by personal delivery, email, mail, or fax. All written requests will be date stamped and forwarded to the appropriate Freedom of Information Officer (FOIO). All information that was part of the request must be included in the information sent to the FOIO.
- c. Format of Request Copies: If a requestor requests a specific electronic format and the record is in the format, the record will be provided in that format. If the requester requests “electronic” format, the record will be provided as a PDF. If no format is specifically requested, the City will provide a copy in the most convenient format.
Inspection – There is no charge for inspecting a record.
- The first 50 pages (black and white 8 ½ x 11, legal size or color) of a request are free of charge. Each subsequent page, and/or side of a page, is $0.15 per page unless a fee waiver or fee reduction is granted by the FOIO Officer.
- If a fee is set by statute, it shall be collected; or
- If none of the above applies, the actual cost of reproduction shall be charged. See the City’s Publication List for certain established charges.
Computer Records: $0.75 per CD and $1.00 per DVD if the requestor does not provide their own media.
Email Response: Records sent by email attachment which have been scanned into an electronic format from a paper copy shall be charged at the rate of paper copies.
Postage: The cost of mailing the requested information will be included as part of the fee.
Certification: A $1.00 additional charge shall be collected for each record certified.
Waiver of Fees:
- Fees, except for statutory fees, shall be waived for other governmental agencies.
- “News Media” (defined as a newspaper or other periodical issued at regular intervals whether in print or electronic format a news service whether in print or electronic format, a radio station, a television station, a television network, a community antenna television service, or a person or corporation engaged in making news reels or other motion picture news for public showing) – first 100 pages of paper are free.
- All persons requesting a waiver of fees shall fill out a “Request for Waiver Form”. The request shall be determined by the FOIO. Waiver or reduction of the fee will be considered if the information is in the public interest, and if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit. In granting the waiver or amount of the fee reduction, the FOIO may take into consideration the amount of materials requested and the cost of supplying the information.