Special Event Application Step 1 of 9 11% Special Events Requirements and ProceduresBefore applying for a special event, you must read and be familiar with the Special Events Requirements and Procedures listed below Application Submission Residential Block Events, Party Registrations and Outdoor Music requests must be submitted a minimum of 10 days prior to the date of the event. All other permit requests must be submitted at least 30 days prior to the date of the event. Special Considerations If the sponsor of the event is a Registered Student Organization at the University of Illinois, approval must first be obtained through the Office of Registered Organizations (333-1153) and evidence of that approval must be included with this application. If the event is being held on Champaign Park District (398-2550) property a permit must be obtained and evidence of that permit provided with this application. If the event is being held on leased property, evidence of approval by the landlord or property manager may be required. It is strongly suggested that event sponsors provide evidence of that approval. The City of Champaign may contact landlords to confirm approval of the event prior to issuing the permit. Major Events Events being held in municipal parking lots or on public streets may be required to submit a survey indicating approval or objection of businesses and residents impacted by the event. Insurance requirements -For all events held on public property (other than residential block events) a certificate of insurance listing the City of Champaign as an additional insured is required. The insurance must be written by an admitted carrier licensed to business in the State of Illinois and having at least a "B+" First Division of Ratings and a "VI" Second Division of Ratings as listed in Best Insurance Guide, latest issue. Following are the minimum coverage's: Bodily injury including death: $300,000/ occurrence / aggregate Property damage: $50,000/ occurrence / aggregate Equipment Requests Event organizers are responsible for the pick up and return of all city owned equipment per instructions included in the equipment order form provided to the sponsor unless other arrangements are authorized by city staff. Sponsors may be responsible for replacing equipment that is lost, damaged or destroyed. Event sponsors are responsible for equipment set up at the designated time and tear down immediately following the event or as instructed by city staff. Event diagrams must be followed. Conference Requirement If requested by the Police Chief or designee, the sponsor must attend a conference in order to clarify or offer suggestions concerning the proposed event. During the Event -Sponsors Must Allow access to the area of the event without payment, except that donations may be requested or fees charged for goods or services at individual stands or booths. Keep fire lanes and one lane of the street accessible to emergency vehicles. Comply with all applicable laws and ordinances as well as conditions placed upon the event. Be present or have a representative who has been designated in this application be present throughout the entire course of the event. Following the event Event sponsors are responsible for the removal of all trash, litter, garbage and debris from the event area as well as from any public or private property in the vicinity of the event. This clean up must be done within 24 hours of the conclusion of the event. Provide payment to the city for any costs incurred in providing the clean-up, if the clean up is not performed by the sponsor as well as any other costs to include city employee services, compensation for lost or damaged city property and lost revenues from metered parking spaces. All Firearms including concealed firearms are prohibited at this event This is an exemption to the Firearm Concealed Carry Act 430 ILCS66/65(a) (10). The sponsor is required to post the approved signs at all entrances to the event. Approved signs will be provided by the City of Champaign Permit Revocation Representatives of the city may revoke the special event permit if the event sponsors, staff or attendees violate any state laws or local ordinances, or if the event creates a risk to public safety or level of nuisance such that a breach of peace may occur. The permit may also be revoked if the event sponsor and or sponsor designees are impaired to the level that they are unable to control their guests / attendees or provide a continuing safe venue for the event. The City will not be responsible for loss of income or expenses incurred by the sponsor if the permit is revoked.I have reviewed the Special Events Requirements and Procedures and accept the responsibilities associated with this event. I have provided a diagram with this application. I request approval of this event.* Agreed Signature* Date* MM DD YYYY Event Name*Starting Date* Starting Time* : HH MM AM PM Ending Date* Ending Time* : HH MM AM PM Name of Sponsoring Individual or OrganizationSponsor shall mean the person who has applied for a permit under this article. The sponsor shall be the person to whom the permit is issued.Address* Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Name of Sponsor's Primary Contact First Last Phone* Event Type / Description*Residential Block EventParty Registration / Outdoor MusicParadeAssemblyFor the purposes of defining the event type the following definitions will be used: Assembly shall mean any event designed, promoted or conducted in order to encourage the gathering of people upon public property at a specified location and shall include any farmer's market, flea market, ceremony, show, demonstration, exhibition, street dance, pageant, party, circus, concert, sporting event, game or similar activity, except that a residential block event or parade shall not be considered an assembly for the purposes of this article. Parade shall mean a procession of any kind, which moves from place to place upon public property along a specified route and shall include any march, race, walk-a-thon, bike-a-thon, demonstration, or similar activity. Public property shall mean any street, alley, sidewalk, parkway or parking lot owned, controlled or managed by the City. Residential block event shall mean any event designed, promoted or conducted in order to encourage a gathering of residents of a block upon a local street, or the sidewalks or parkways abutting a local street at a specified location within an area zoned R-1, R-2, R-3, R-4 or R-5 where the sponsors of such event reside in the block where such gathering takes place. "Local street" shall be defined by the Champaign land use element of the comprehensive plan and is not defined as a major street or collector street in such comprehensive plan. Special event shall mean any residential block event, assembly, or parade held on public property as defined in this article. "Special event" shall not include events for which all participants use sidewalks, observe traffic safety and safety regulations and do not interfere with the safe and orderly movement of pedestrians, vehicles and funeral processions.Event Location/Route* Purpose of the Event* (Describe the Event)Number Expected to Attend*Number of Event Staff* Sponsor's Representative (s)Name* First Last Address* Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Home PhoneWork PhoneCell PhoneOther PhoneEmail* Name First Last Address Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Home PhoneWork PhoneCell PhoneOther PhoneEmail Special Needs/EquipmentTraffic Control Equipment Barricades Traffic Cones Traffic Vests Meter Bags No Parking Signs Police Officers Signage Number of BarricadesNumber of Traffic ConesNumber of Traffic VestsNumber of Meter BagsNumber of No Parking SignsNumber of Police OfficersList of Signs Needed Will Tents be Used?*YesNoNumber of TentsSizes of Tents Will Temporary Structures be Used?*YesNoDescribe Temporary Structures Will Electricity Need to be Provided?*YesNoHow Will Electricity Need to be Provided? Will Water Need to be Provided?*YesNoHow Will Water Need to be Provided? AlcoholKeg Permit Applied for?*YesNoDate Applied Number of KegsTemporary Liquor License Applied for?*YesNoDate Applied MusicWill there be Music?*YesNoStarting Time* : HH MM AM PM Ending Time* : HH MM AM PM Number of Acts*Music Type*Number of Sound Amplification Units to be Used*Maximum Amps Available* MiscellaneousWill Fireworks be used?*YesNoIf yes, please upload State permit and City authorization.State Permit and City AuthorizationAccepted file types: jpg, gif, png, pdf.Has this event been held before?*YesNoWhen?Including an Event Diagram is not required, but is strongly encouraged. When appropriate, please create an Event Diagram as a JPG, GIF, PNG, or PDF in another program and upload it below. The Champaign Police Department reserves the right to require a diagram and you may be contacted to provide one if not already provided.Event Diagram*Accepted file types: jpg, gif, png, pdf.